Manage every product in your store from one list

How to see, filter, search, and bulk-manage the products you sell

The Products list is the one table where every item in your store sits side by side. From this screen you can audit your catalog at a glance, filter down to Published, Draft, or Trash in one click, search by title, bulk-move seasonal SKUs between Publish and Draft, quick-edit a product's title / slug / status / sort order without opening its full page, and jump straight to the Add New Product form. A quarterly catalog review, a pre-launch cleanup of draft items, or an end-of-season Trash pass all take about 5 minutes here.

What is this for?

The Products list is your catalog command station. Its job is to let you see everything you sell in one place and to handle the everyday catalog-management tasks without opening each product's full edit page. You reach for it on launch day to ship your first batch of products from Draft to Publish, whenever you need to find a specific SKU, whenever a season changes and you're rotating products in and out, and whenever you're cleaning up old items.

Rows on this screen show the four things you check most often: Title, Price, Category, and Sort Order. Everything else waits behind a click into the edit page.

Good use cases

The four status tabs across the top are your at-a-glance audit of the catalog — each tab carries a live count of products currently in that state. On a typical staging setup with your keeper fixtures in place the counts read:

Example 1: Pre-launch catalog audit. You've seeded your first four products while testing on staging — the Tote Bag, the Brand Book, the T-Shirt, and the Sticker Pack. Open Products, click the Published pill, and glance down the list. Every row you see is what visitors will land on at /products. Prices, categories, and sort order are all visible — no need to open each product page one by one. The tab counters above confirm the current state: All Products (4), Published (4), Draft (0), Trash (0).

Example 2: Swapping a seasonal set. Spring is over and you want the Tote Bag off the catalog without deleting the product record. Tick its checkbox, pick Move to Draft from the bulk action dropdown, click Apply. The product vanishes from /products instantly. When summer comes back around, repeat with Move to Publish to bring it back — all its reviews, images, and variants remain exactly as they were.

Example 3: Quick-editing a title typo. You notice the Sticker Pack is listed as "Coffee Sticker Pack" on the public site. Hover its row, click Quick Edit, fix the typo in the Title field, click Update. The row refreshes with the new title and no page reload — your public site shows the correct title on the next visit.

Example 4: Reordering your catalog for a campaign. You've got a new-season flagship (a fresh Tote Bag design) and want it to lead the catalog. Hover the Tote Bag row, click Quick Edit, change the Sort number to 1, click Update. On the public /products page the Tote Bag now sits first. The little badge next to the sort number turns green at 1, yellow at 2-5, and red for anything over 20 so you can see priority at a glance.

Example 5: Duplicating a template product. You've built the Tote Bag with good SEO copy, a solid image, and a proven description. You want to launch a new "Canvas Tote" that shares 90% of that setup. Hover the Tote Bag row, click Duplicate. A Draft copy appears in your list — open it, rename, swap the image, publish. You just saved yourself 20 minutes of configuration.

Example 6: Spotting your public URLs at a glance. Every product title is also the slug that powers its public URL. Clicking a View row-action opens the product on your live site — and the URL shape is predictable, so you can hand a direct link to a customer over chat without opening the admin. The four Acme Coffee Roasters products map to these public URLs:

/products # the store archive — every published product/product/canvas-tote-bag # simple product — Canvas Tote Bag/product/barista-t-shirt # variable product — size + color variants/product/brewing-guide-2026 # digital download/product/coffee-sticker-pack # simple product, on sale/product_category/apparel # category page — Tote Bag + T-Shirt/product_category/digital # category page — Brand Book/product_category/accessories # category page — Sticker Pack

Example: Morning inventory check. It's 9 am and Ada Lovelace wants to confirm that yesterday's new products went live overnight. She opens Products, glances at the Published tab count (it reads 4), clicks it to confirm all four rows are present, and scans the Price column to verify the Sticker Pack is showing the sale price. Total time: under 30 seconds. No product edit page was opened.

Example: Launch a seasonal product line. Acme Coffee Roasters has been building their spring collection in Draft — a Canvas Tote Bag (summer edition), a limited Barista T-Shirt, and a Brewing Guide 2026 — all saved as Draft while the product copy was being finalized. On launch day, Grace Hopper ticks all three checkboxes, picks Move to Publish from the bulk action dropdown, and clicks Apply. The three items move to Published in one action and immediately appear on /products. The Draft count drops from 3 to 0; the Published count jumps from 1 to 4. Output:

Example: Audit stale draft products. Three months after a campaign ended, Alan Turing notices the Draft tab shows a count of 5. He clicks the Draft pill — the table narrows to five rows. Two are last-season totes that never shipped; two are test products seeded during onboarding; one is a valid upcoming product. He ticks the four stale rows, picks Move to Trash, clicks Apply. Draft count drops to 1. He then clicks Trash, ticks all four trashed rows, picks Delete Permanently, and clicks Apply — the records are gone. The catalog is clean.

What NOT to use this for

• Do not use the Products list to change prices or stock. Those fields aren't on the row. Click Edit (or the product title) to open the full edit page where price, stock, inventory, variants, and SEO all live.
• Do not treat Trash as permanent delete. Moving a product to Trash hides it from your store and from this list's default view — but the row is still there. Click the Trash pill to see trashed products; you can restore them or, from inside Trash, pick Delete Permanently for actual removal.
• Do not rely on the search box for SKU lookup. The Search field matches product titles, not SKUs. If you need to find a product by SKU, open the product you think it is, check the Inventory tab, or keep your SKUs embedded in your titles during testing.
• Do not bulk-delete products that have orders attached. Permanent deletion removes the product record; past orders keep their line-items but lose the clickable product link. Move retired SKUs to Draft instead of Trash unless you're certain no order references them.

How this connects to other features

• Add or edit a product — clicking + Add New opens the product create form. Clicking any row's title or Edit opens the full edit page. Both are documented separately for simple products and for variable products.
• Categories — the Category column shows which category each product belongs to. New categories are created under Products → Categories.
• Ecommerce → Configuration — the currency symbol shown in the Price column (the $ on our examples) comes from your store configuration. If your prices need to show in euros or pounds, change the currency there, not here.
• Your store's public page — products with status Published appear on /products and on their own /product/<slug> page. Drafts and Trash items are hidden from the public site.
• Product reports — once you have orders, each product row's Edit page shows a View product customers button that opens the per-product customer report.
• Media — the thumbnail image shown on the public store comes from Media. When you click Edit on a product row, the Thumbnail field in the sidebar lets you pick or upload an image. The Products list itself doesn't show thumbnails, but all four fixture products have media-library images attached.
• Pages — if you've created a custom landing page for a product (for example a campaign page for the Canvas Tote Bag), that page and the product are independent. Publishing or trashing the product doesn't change the page, and vice versa. Use a link on the page that points to /product/<slug> to connect them.
• SEO — each product has its own SEO card (title, meta description, slug) on the full Edit page. The slug you set there is the same slug that appears in the Products list. Changing the slug here via Quick Edit or there via Edit changes the product's public URL.
• Ecommerce → Orders — when a customer buys a product, the order line-item records the product ID. If you permanently delete a product that has orders, the order still shows the line-item text but loses the clickable product link. Move retired products to Draft instead of permanently deleting them if orders reference them.
• Forms — if you have a product inquiry form (for example "Request a bulk order quote for the Barista T-Shirt"), the form and the product are independent features. The Products list does not surface form submissions — check Forms for those.

Before you start

• You are signed in to SGEN as an Administrator or Site Owner.
• You have set your store currency under Ecommerce → Configuration (otherwise the Price column shows a default symbol).
• Optional: at least one category exists under Products → Categories. Products without a category still save, but will show an empty Category cell.

Where to go

1. Open the left navigation.
2. Click Store Management → Products → All Products (or open /sg-admin/ecommerce/products directly). The Products list loads with every product in one table.

Steps — Audit and filter

1. Read the status pills

A row of pills sits at the top of the screen, one per status, each with a live count:

• All Products — every product on your site regardless of status.
• Published — products currently visible on your public store.
• Draft — products saved but not yet public.
• Trash — products currently in the trash. Not visible, not sellable.

Glance across the counts. If you expect 10 Published items and see 7, something is worth looking into.

2. Click a pill to narrow the list

Clicking any pill narrows the table to that single status. The pill turns red to show it is active, and the table refreshes. Click All Products to go back to everything.

3. Search by title

For a specific product, type part of the title into the Search products... box and click Search. Matches narrow the table to products whose title contains the search term. The search respects the active status pill — search within Published by clicking Published first, then searching.

4. Read the Price column

Each row shows the product's price the way it will appear to a visitor:

• A simple product: $30.00.
• A variable product: a price range like $25.00 - $29.00. The range is computed from the lowest and highest variant prices.
• A product on sale: the original price struck through alongside the sale price in brand color — ~~$6.00~~ $4.00.

5. Read the Sort badge

The Sort column is a colored badge showing the product's list-position priority:

• Green badge (1) — highest priority; this product leads the catalog.
• Yellow badge (2–5) — top of the list but not first.
• Blue badge (6–15) — mid-priority.
• Purple badge (16–20) — lower priority.
• Red badge (21 and above) — far down the catalog.

Higher priority numbers display first on the public /products page. Use Quick Edit to change a product's sort without opening the full edit page.

Steps — Row actions

Hover any row to reveal five action links under the title:

1. View → public page

The View link opens the product's public page in a new tab — exactly what a visitor would see. Use this to confirm that a change you just made is actually live on the site.

2. Edit → full edit page

The Edit link (and the title link itself) open the full product edit page with every field: tabs for General, Inventory, Shipping, Linked Products, Attributes, Variations, and Advanced; the sidebar with Status, Thumbnail, Categories, and Sort; the SEO card at the bottom. For everything beyond title / slug / status / sort, this is where you go.

3. Duplicate → create a Draft copy

The Duplicate link creates a Draft copy of the product, opens its edit page, and gives you a clean slate to rename, re-image, and publish. The duplicate always starts as Draft regardless of the original's status, so you can tweak in peace before going live.

4. Quick Edit → inline title / slug / status / sort

The Quick Edit link opens an inline form on the same row with four fields: Title, Slug, Status, and Sort. Edit any of them, click Update, and the row re-renders in place — no full page reload. This is the fastest way to fix a typo, flip a status, or re-prioritize.

5. Trash → move to Trash

The Trash link moves the product to Trash. It immediately disappears from the list (unless you're on the All Products or Trash pills) and stops being visible on your public store. From Trash you can restore or permanently delete.

Steps — Bulk-manage products

1. Check the products you want to act on

Every row has a checkbox in the first column. Tick the rows to include in a bulk action. Use the header checkbox to tick or clear every row on the current page.

2. Pick an action from the dropdown

The Bulk Action dropdown sits just above the table. Three actions are always available:

• Move to Publish — make selected products active on your public store.
• Move to Draft — hide selected products from the public store without deleting them.
• Move to Trash — move selected products to Trash.

A fourth action, Delete Permanently, appears only when you're on the Trash pill. It removes the product row entirely and cannot be undone.

3. Click Apply

Click Apply. The page reloads with the filtered list reflecting the new state. A success message confirms how many products were updated.

4. Restore from Trash

Click the Trash pill to show only trashed products. Tick the rows you want back, pick Move to Publish (or Move to Draft if you're not ready to make them public yet), and click Apply. The products rejoin the active list.

What success looks like

• The table loads with every product visible as one row, and the status pill counts at the top add up correctly.
• Clicking any pill narrows the table immediately; the active pill turns red.
• Typing in the search box and clicking Search narrows the table to matching products.
• Ticking rows and applying a bulk action shows a success confirmation. The rows you trashed move out of the active list; the Trash pill count goes up by that many.
• Clicking Edit on any row opens the full edit page. Clicking View opens the public product page in a new tab. Clicking Quick Edit opens the inline form.

What to do if it does not work

• The list is empty. You haven't created any products yet — click + Add New to start. If you're filtered to a specific status (for example Draft), click All Products to see everything. What the empty state looks like:

• A bulk action reports nothing was updated. Make sure at least one row is checked. The header checkbox only affects the rows on the current page — if you have many products across multiple pages, act on one page at a time.
• Search returns no matches when I expect some. The search matches titles, not descriptions or SKUs. If your product is titled "T-Shirt" and you search "shirt", it matches. If you search "cotton" and cotton is only in the description, it will not match.
• Quick Edit doesn't save. The Slug field enforces uniqueness. If you try to set a slug that another product already uses, the save will fail silently. Choose a unique slug.
• A product I trashed isn't in the Trash pill. Refresh the page. If it is still missing, someone else on your team may have permanently deleted it.
• The price displays rounded up. If a product you saved at, for example, $29.99 shows as $30.00 in the Price column, contact support — this is being addressed.
• Stock appears one less than I entered. If the stock count on a newly created product shows one fewer than you typed, contact support — this is being addressed.

Next step